OUR SERVICES
 

Documents capture   Scanning   Indexing   Archiving   OCR- text recognition   Data Entry

  Documents capture

 Torus M & C provides the mechanism for capturing documents of all types. There are two primary sources for documents - paper and electronic:

   Paper documents are converted to an electronic format through the Torus M & C scanner utility.

   Electronic documents will be very easy captured using special software (Print Output or C.O.L.D. - Computer Output to Laser Disk is the technology of transferring computer generated documents or other print output to optical disk or CD).

In both cases, the original document is converted into a non-editable Adobe PDF format.       

  Scanning

  We can practically scan any quantity of documents. Invoices are usually processed overnight and are digitally available on CD-R the very next day.

  By transferring the information from paper to electronic format, you enable an automatic document flow, which will substantially increase your efficiency.

  Scanning is the first step in Electronic Archiving and Automatic Data Processing.

   We also offer on-site scanning (at your location) for sensitive records.

  Indexing

   For an easy and fast retrieval, all digitized documents receive a code or an index. In this way, any document is uniquely defined. 

For example: an invoice is defined by the name of the client and the date. Later on when you search for that invoice, you simply tell our software that you want to access all invoices addressed to a specific client and that you want to see them sorted according to date. Within seconds, you will get it.

  Archiving

    After scanning and indexing, all documents will be transferred on CDs. 

Usually a CD fits approximately 15,000 document images. 

You will receive custom print CD Labels with your company Name, Volume Number, CD index and a jewel case for each CD.

  OCR - Text recognition, using technology (software) and manual verification

  The process of turning an image containing text into a computer editable form is called optical character recognition (OCR). 

  We use the latest in OCR software to scan your documents and convert them to popular computer readable formats.

  Once documents have been scanned, they are processed using a highly sophisticated OCR software system that achieves a very high level of accuracy. 

  Our skilled operators proofread, edit and format the documents as necessary. 

  These documents can be transferred to whatever format is required by the customer such as Microsoft Word™, Excel™, or WordPerfect.

  Data Entry

Through outsourcing data entry activity, your company reduces

   The need for costly hardware and software expenditures.

   Technical maintenance, and staff recruitment and training.

Torus M & C can perform data entry services:

   Directly from hard-copy documents.

   From images scanned locally.

   Right on your site.

When feasible, we utilize highly developed software to perform OCR (Optical Character Recognition) or ICR (Intelligent Character Recognition) to automate the capture of typed characters or handwriting data.

Torus M & C's data solution consist of:

   Data extraction from image.

   Data extraction from paper.

   Data extraction from microfiche & film.

   Optical Character Recognition (OCR).

   Table validations.

   On-line data entry to customer mainframe.

   Double Entry Keying - Double-key data entry improves accuracy. Two independent data operators type the same data. The computer compares the results and notifies the operator of any errors.